The Singapore-based owner and CEO of a successful global software company is seeking a person with exceptional experience in being a Business Personal Assistant for wealthy individuals and families with multiple residences.

RESPONSIBILITIES:

Secretarial & Administrative Support:

• Plan, organize & coordinate daily/weekly/monthly meetings
• Organize conferences & events
• Provide secretarial & administrative supports to the CEO
• Assist in extensive & complex travel arrangements
• Filtering all emails & sending/reply emails on behalf of CEO
• Handles highly confidential matters
• Assist in preparation of slides for CEO’s for presentation
• Procurement of daily office needs &
• Updating required License/ Permits applications/renewals/payments
• Office renovations and expansions projects

Communication/Internal Branding

• Define and improve the characteristics of company’s internal brand image and reputation
• Increase employee communications and ideate, create, moderate and consistently drive dynamic corporate communication
• Good eye for detail and creative Familiarity with social media would be a plus as would a tech-savvy attitude
• Drafting and customizing content for various media platforms- online portals, newspapers, social media, event speeches, presentation decks, videos and brochures

Contract Management

• Maintaining of Customer Contracts in
• Monitoring of contract expiry dates for renewals & extension
• Tracking, filing/updating & ensuring contracts submitted in proper sets & order before routing for signatories

Marketing & CEO Office Support

• Rendering supports in events organized for
• Coordinating & assisting Marketing on Customer Survey reports
• Ad Hoc Secretarial support for presentation slides & speeches

Finance and Accounting

• To maintain daily accounting matters
• Coordinate all invoices, claims & forms
• Keeping track of department Monthly Controllable Expenses and Government
• Assist in Travel Expenses claims
• Handle all accounting matters and liaising with auditors
• Issuance of cheque & payment vouchers
• Handling of petty cash

REQUIREMENTS:

• Highly presentable, well groomed, and self-confident (but not arrogant)
• Social media savvy
• Able to take up challenges and to work independently, under pressure, with little direction
• This is a high profile role and only those with experience in top end service and management will be considered

• Prior experience working for CEO’s/VP’s/ MD’s would be considered
• Possess excellent verbal and written communication and interpersonal skills
• Able to take up challenges, work independently and under pressure
• Ability to handle a large variety of details and to work with all levels of organization
• Excellent written and oral communication skills in English and Mandarin (with additional languages being a plus)
• Exceptional Incredible attention to detail
• No constraints that would limit the ability to work any time, any day—as needed to get a project completed
• Education from a good university

Interested applicants please send your latest CV in MS Word Format Only to recruit-jun16@hrx.sg and include the following information or apply online.

• Current/last salary & expected salary
• Earliest availability
• Recent photograph

We regret that only shortlisted candidates will be notified.

Aden Shuhaimi Henry (R1105530)